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COMMITTEES

Serve on a committee and use your talent to help Community Storehouse

Start on our Advisory Board
If you are interested in getting more involved with the mission of Community Storehouse, you may be a fit for our Advisory Board. This group typically meets four times a year and helps give feedback and ideas to Community Storehouse.

Available Committees
Board of Directors
Advisory Board
Personnel
Facilities
Fundraising
Retail Shoppe
Strategic Planning
Volunteers

For more information about any of the above committees, contact Barbara Board at ccsedo@communitystorehouse.org or (817) 431-3340.

Event Committees
2009 Help for Today, Hope for Tomorrow Dinner Auction
ContactJennifer King at cfundraiser@yahoo.com or 817-491-8800.

2008 Run in the Dark 5K/1-mile Fun Run
Contact Jennifer King at cfundraiser@yahoo.com 817-431-3340.

2009 Run in the Dark Committee

Committees

  • Sponsorship: Contact businesses in order to solicit sponsorship.
  • Race Day Registration: Organize and manage race day registration of participants.
  • Volunteers: Recruit and communicate with volunteers.
  • Signage: Order signage as needed to fulfill sponsorships. Place signage on event day.
  • Entertainment, Stage and Sound Equipment: Secure entertainment, staging and sound equipment. Schedule MC and create speaking agenda.
  • Water Stations on Race Route: Set up two water stations in 5K route. Organize having water, ice, cups and volunteers as needed to serve 1,800 participants.
  • Fruit/Snacks/Water Runners at Finish Line: Secure healthy snacks, fruit and water – in-kind donation. Set up and work runner area at finish line.
  • First Aid Supplies/Medical: Provide emergency care as needed at Town Hall and along race site.
  • Race route, Cones: Mark the race route and place cones for direction. Secure cones for race.
  • Marshals/Barricade Volunteers: Recruit and schedule volunteers to work each city provided barricade to ensure the safety of the race route. Provide additional volunteers to secure start/finish line safety and keep the race lane open at the finish line.
  • Awards (Trophies/Medals/Ribbons): Research suppliers, bid and coordinate creation of awards. Manage the distribution of awards at the awards tent and ceremony on race day.
  • Food / Water / Drink Sales: Secure donations of food and drinks to sell at the run. Manage delivery of food and drinks and work the sales tent the night of the run.
  • School Contest/Communication (prior to run): Work with schools to promote the Storehouse Cup. Contact schools and PTA’s to support the run.
  • Publicity and Marketing: Distribute information to run websites and local informational sites. Put up posters and brochures around town promoting the run.

If you are interested in serving on a 2009 Run in the Dark Committee, contact Donna Haggerty at haggertyd@yahoo.com or 817-431-3340.

2009 Hope Dinner & Auction Event Committees

Committee List and Goals for 2009 Event

Friday, February 27, 2009
VIP Reception 5PM / Doors open at 6PM
The Speedway Club, Texas Motor Speedway

Honorary Chairs for Hope Dinner and Auction:
  1. Mayor Sanders of Trophy Club
  2. Mayor McGrail of Keller
  3. Mayor Giersch of Roanoke
  4. Mayor Wheat of Westlake
Sponsorships/Table Sales Committee:
  1. Develop table/sponsor levels that are competitive – COMPLETED
  2. Solicit previous year supporters
  3. Collect signed and completed commitments prior to event
  4. Select sponsor gifts appropriate to sponsor level
  5. Contact sponsors for logos, ads, dinner guests
  6. Proof publications that involve sponsor names or logos
  7. Oversee that all benefits of sponsor level are fulfilled
  8. Compile sponsor thank you packets that show benefits
  9. Thank sponsors after the event
Save the Date Card / Invitations / Posters / Program:
  1. Compile list of dinner attendees from 2008 Dinner
  2. Research additional lists of people to invite
  3. Generate labels and mail Save the Date postcards
  4. Research bulk mailing of postcards – track postage cost
  5. Keep database of who receives invitations.
  6. Review concepts from Glint Advertising for Save the Date/Invitation/Program/Poster
  7. Clean the invitation list – remove any save the date’s that were returned
  8. Hand address and stamp (or coordinate groups) invitations
  9. Send information to go in the Program to Glint from committees (auction, sponsors, ads, honorary chairs, program)
Site Logistics Committee:
  1. Reserve site - COMPLETED
  2. Bid and book Valet Parking Company
  3. Review drink choices, number of bars
  4. Choose dinner menu – tasting in January
  5. Bid and produce signage for needed for event
  6. Organize the flow of guests
  7. Assist with moving items needed from Storehouse to Dinner Site – Friday 27th at 6AM
  8. Ensure all remaining items after event are stored in safe room
  9. Assist in removing items from dinner on Monday, March 2nd at 10AM
Table top / Decorations Committee:
  1. Secure centerpiece for each table (40-50 tables)
  2. Arrange delivery time and set-up of centerpieces
  3. Print signage if it is an in-kind donation
  4. Decide and collect bids for a gift item for each dinner guest
  5. Design and print dinner table signs with company logo/table name and number
  6. Tables completely ready by 4:30 pm on Friday, February 27th
  7. Place a program, gift and pledge envelope at each seat
  8. Place sponsor gifts on tables as needed
  9. Coordinate decorations for Silent Auction tables
  10. Provide decorations if needed for check-in table (on 2nd floor)
  11. Collect any gifts left on tables – label for table sponsor and store in safe room
Guest Registration Committee:
  1. Organize Guest Registration/Check-in. Area to be set up Feb. 27th by 4:45PM (on 2nd floor)
  2. Provide names tags for guests
  3. Collect supplies from Storehouse for check-in: markers, highlighters and pens
  4. Work with Storehouse staff to organize guest list and table assignments
  5. Pre-register guests credit card for quicker auction check-out
  6. As guests check in, mark their names and give them their table assignments
  7. Clean up of entire area at 7PM
  8. Secure ROTC (in uniform) and girls (cocktail attire) to escort guests to tables in ballroom
  9. Assist with collection of  any unpaid tickets/tables at check-in
  10. Give out drink tickets (1 per guest) at check-in
Volunteer Committee:
  1. Sign up volunteers to help on committees as well as event day
  2. Secure volunteers that always have a smile on their face no matter what
  3. Talk with each committee chair and assess need for volunteers (number and type)
  4. Send thank-you’s to each volunteer after the event
  5. Collect and pass along any good/bad comments from volunteers
  6. Set up a volunteer check-in table at the event to register and direct volunteers at the event
Program and Entertainment:
  1. Locate honorable chairman – COMPLETED
  2. Create an agenda for the evening
  3. Coordinate the scheduling of speakers to fit agenda
  4. Secure an MC of the event
  5. Rick Stacy: Auctioneer – CONFIRMED Yes. Communicate schedule for the evening
  6. Entertainment: Review and secure a comedian – JEN has samples to review
  7. Secure entertainment for the ballroom:  5pm (VIP reception) then throughout the evening
  8. Manage the creation of a video to show at the dinner event
  9. Create a tie to the children that we serve
  10. Confirm time for performers/speakers, give directions and emergency contact
  11. Get emergency contact number from all speakers
  12. Write script: include introductions and thank-you’s to sponsors
  13. Collect bios on any speakers
  14. Have a small gift for speakers and honorary chairs
  15. Test Speedway sound and AV equipment Friday morning
  16. Run AV equipment during the event
  17. Create a powerpoint slide show to showcase pictures from CS events, sponsors, volunteers
Auction Committee (includes Silent, Big Board and Live Auction):
Honorary Auction Chair – Commissioner Gary Fickes
  1. Chairs needed for Silent, Big Board and Live Auctions
  2. Recruit volunteers to help secure and collect auction donations
  3. Set goals for number of silent, big board and live items
  4. Keep a budget of what is spent on postage
  5. Display and set up items at the Speedway beginning Friday, Feb. 27th at 6AM
  6. Have all auction items set by 3pm on event day
  7. Print Bid Sheets
  8. Keep accurate database of all auction items donated and sold
  9. Cash box with change for event
  10. Thank you notes sent to all donors
  11. Complete cleanup of area – secure any items not picked up in safe room until Monday
  12. Organize and document check out procedure for the event
  13. Train volunteers for check-out prior to event day
  14. Pre-registration of credit cards will come from check-in chair
  15. Create thank you notes/letters for auction donors with results of the auction
  16. Have volunteers assigned to auction tables to answer questions
  17. Collect commitment forms on all auction donations with accurate descriptions and values
  18. Devise a way to block off/secure auction area after auction closes
  19. Review check-out procedures with all volunteers at event site
  20. Work with tabletop and decorations committee for auction area decorations
Marketing and Public Relations:
  1. Star-telegram/ Keller Citizen/Alliance News – JEN to negotiate
  2. Contact local media to publicize the Hope Dinner & Auction
  3. Hang posters in local businesses beginning January 4, 2009
  4. Radio announcements
  5. Contact churches to place in programs
  6. Contact local homeowners groups to put in newsletters
VIP Reception (Friday, Feb. 27, 2009 @ 5PM in the main ballroom) – Very Casual:

  1. Contact honorary chairs to schedule
  2. Contact high level sponsors and invite based on sponsor level
  3. Do we secure other area VIP’s?
  4. Bar to open at 5PM – SCHEDULED, Decide on light hors d'oeuvres
  5. Work with Program Committee to secure entertainment for 5-6PM
  6. Silent auction will be open for shopping
  7. Do we thank sponsors at this reception?
  8. Do we give a sponsor gift?

If you are interested in serving on a Hope Dinner Committee, please contact Donna Haggerty at haggertyd@yahoo.com or 817-431-3340.